CITY OF MEDINA PART-TIME POLICE RECORDS CLERK
JOB POSTING
DATE OF ISSUE: May 2, 2023 Starting Salary: $20.31/hour Maximum of 29 hours per week
Applications may be obtained and filed for this classification at www.medinaoh.org/job-opportunities or at Medina City Hall, Lower Level, 132 North Elmwood Avenue, Medina, from 8am until 4pm. Deadline to apply is Monday, May 22, 2022 by 4:00pm.
CLASSIFICATION FEATURES: The individual in this classification performs a wide variety of clerical, computer and typing tasks. It is a responsible administrative position requiring excellent skills for the above-mentioned duties, as well as good judgment in the application of prescribed procedures and methods to routine matters. The employee in this classification must be able to handle contact with the general public, the media, insurance companies, law offices, municipal courts and law enforcement officers both over the telephone and in person. Depending upon the nature of the assignment, work performed by this individual may be done under general supervision and checked by another step in a clerical process or by an immediate supervisor. The position also includes various administrative functions for the detective bureau, the Deputy Clerk of Courts and other miscellaneous duties as assigned. An employee in this classification may be required to serve as a notary public.
ESSENTIAL JOB FUNCTIONS:
-Types correspondence from rough drafts and personally composes routine replies to inquiries received.
-Types forms, invoices, purchase orders, memoranda, vouchers, reports, requisitions, statistical material, form letters, complaints, warrants, summonses, citations and other business forms.
-Answers the telephone and disseminates information in response to inquiries received from the public, law enforcement personnel or government officials.
-Cross-indexes and files documents and correspondence alphabetically, numerically or into other classification as instructed.
-Locates filed material.
-Operates adding machine, calculator, fax machine, copier and other office equipment and fills machines with appropriate supplies when needed.
-Assembles data from office records for incorporation into various reports.
-Maintains clerical and accounting records.
-Opens, reviews, distributes, stamps and delivers mail daily.
-Receives reports and complaints via phone, personal contact and other sources.
-Greets Department visitors.
-Issues warrants, summons, jail commitments and various permits and licenses.
-Receives and records bonds, waivers, court payments and parking tickets.
-Makes copies of audio and video recordings.
-Transcribes interviews.
-Performs deputy clerk duties of Medina Municipal Court.
-Files, maintains and conducts searches of various files.
-Furnishes authorized data to city, state and federal officials.
-Records and delivers subpoenas to Department personnel.
-Enters traffic citations, arrests, trespass notices and other pertinent information into appropriate records storage system.
-Conducts complete records checks including background checks.
-Maintains reports from Child Services.
-Scans statements and associated documents into appropriate records storage systems.
-Handles requests to void parking violations.
-Receives and completes reports for Police, Fire and LST received by phone, fax or walk-in visitors.
-Assists citizens with filing of reports (lost/found items, child visitation disputes).
-Stocks and supplies all necessary forms.
-Testifies in court as required.
-Screens telephone calls for Department personnel.
-Maintains regular and consistent attendance.
-Able to perform physical demands that include but are not limited to being able to sit continuously at a computer terminal, desk or work station. Able to spend time walking, standing, bending, stooping, crawling, squatting, lifting, kneeling and reaching throughout the day.
EDUCATION, TRAINING AND EXPERIENCE:
-Considerable office experience, including clerical duties at an entry-level and at least two years previous work experience in a public sector environment.
-Considerable experience in computer operations including various applications and programs.
-High school diploma or GED, preferably supplemented by business school or college courses in typing and computer operation, or any equivalent combination of experience and training that would provide the required knowledge, skills and abilities.
-No criminal record other than minor traffic violations.
Knowledge of:
- Office terminology, procedures and equipment;
- Business arithmetic, English and elementary bookkeeping; and
- Public records laws.
Skilled in:
- Maintaining complex clerical records and preparing reports from such records; and
- Microsoft Windows operating system including Word and Excel software.
Ability to:
- Read and write reports, correspondence, instructions and other business documents;
- Exercise good judgment and have the ability to deal with the general public in a professional manner;
- Communicate effectively in writing or orally with co-workers, supervisors and the general public;
- Make minor decisions in accordance with laws, ordinances, regulations and established policies;
- Maintain confidentiality;
- Understand and follow complex oral and written instructions; and
- Operate standard office equipment including but not limited to, personal computer, fax and copy machines, telephone and printers.
ENVIRONMENTAL ELEMENTS:
This position requires the employee to spend a large portion of the working day at a desk or computer station. The position includes a high incidence of interaction with citizens, government officials and other municipal employees, occasionally under stressful conditions.
WORKING CONDITIONS:
May be required to work outside normal business hours including weekends, evenings and holidays.
PROBATION: The probationary period shall be regarded as an integral part of the examination process and shall be used to closely observe the employee's work, to give the employee full opportunity to demonstrate successful performance on the job, and to remove any employee whose performance does not meet required work standards. No appointment shall be deemed final until the appointee has satisfactorily served the probationary period, from first work day, of not less than six months. This is an at-will position.
ACCOMMODATION: An applicant can request reasonable accommodation to participate in the applicant/examination process by completing and submitting an EXAMINATION ACCOMMODATION REQUEST form.
PRE-EMPLOYMENT DRUG TESTING/BACKGROUND CHECK REQUIRED
NOT A CIVIL SERVICE POSITION
AN EQUAL OPPORTUNITY EMPLOYER